Request the materials. Compare the quotes. Order — with the budget watching.
Today procurement lives in WhatsApp messages, supplier PDFs and a retyped Excel — and the budget learns about the money after the invoice arrives. Tektor turns it into one pipeline: a request from the site, quotes read by AI, a side-by-side comparison, a purchase order on your letterhead — and the committed amount visible in the budget the moment you order.
A request takes a minute — right from the site
The foreman lists what the site needs in plain words — item, quantity, unit, needed-by date. No catalogues, no article codes. Each line can carry a scope (work, materials, or both) and a budget code, and the request goes to a named approver who gets an email the moment it lands.
One email to every supplier — no portal, no logins
Pick the suppliers and send the request in one click: each gets a branded email with the items list, and replies land straight with your buyer. The invitation log shows who was asked, when, with what message — and who has gone quiet. Resend in a click, or record a request made by phone.
Compare quotes side by side — and award with confidence
Every supplier becomes a column: prices per line, totals, validity, coverage. The lowest full quote is highlighted; quantity mismatches are flagged. Only verified quotes can win — and awarding creates the purchase order in one step. Above your threshold, a director signs off.
Supplier files read themselves
A supplier replies with a PDF, an Excel or a photo — and AI turns it into structured lines in seconds: items, quantities, prices, discounts. The arithmetic is re-checked by code, so a wrong total in the supplier's own file gets caught before it costs you money. A quote dictated over the phone? Enter it by hand — the lines are pre-filled from your request. Every quote is verified against the original before it can be compared or win.
From award to purchase order — nothing retyped
The winning quote becomes a purchase order automatically: lines, prices and supplier fixed, the document discount spread across lines to the cent, a budget code on every line. Print it on your letterhead and mark it sent — from that moment the amount sits in your budget as committed, visible before any invoice arrives.
Receive against the order — in parts, with photos
When goods arrive, record the delivery against the order: quantities per line, the delivery note, photos. Partial deliveries add up to a received progress you can see on every order, and once every line is in, the order is marked delivered. What was ordered, what arrived, what's still missing — always one glance away.
Frequently asked questions
Do suppliers need an account or a portal?
No. Suppliers receive a normal email with the items list and reply the way they always have — with a PDF, an Excel or even a photo of a quote. Tektor does the structuring on your side.
What files can the AI read?
PDF quotes, Excel and CSV files, and photos or scans. The parsed lines are always shown next to the original document, and the arithmetic is re-checked by code before a quote can be verified.
What if a supplier quotes over the phone?
Enter the quote by hand — the lines are pre-filled from your request, totals are calculated automatically, and a note records who you spoke to and when. It then goes through the same verification and comparison as any file.
How does procurement connect to the budget?
Every purchase order line carries a budget code, and the moment an order is sent its amount appears in Budget Control as committed. You see overspend before the invoice arrives — not after.
Can we control who approves and who orders?
Yes. Requests go through a named approver, awarding requires a verified quote, and above a threshold you set, only a director can award. Each step is a permission in the role matrix.
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